Cape George Colony Club

Board Meeting Agenda & Information Packet -August 27, 2020


Member Requested Board Hearing

August 27, 2020    2:45 PM to 3:00 PM

Via Zoom Online Meeting Service


Click here to view the information packet for this meeting


Regular Board of Trustees Meeting Agenda

August 27, 2020

3:00 P.M.   Via Zoom Online Meeting Service


A. President’s Comments and Announcements – Richard Hilfer – President

  1. Welcome

B. Action on Minutes – Jane Ludwig -Secretary

  1. Approve Board Meeting minutes dated – July 16, 2020
  2. Approve Special Organizational Board meeting minutes - July 18, 2020
  3. Approve Special Board meeting minutes – August 18, 2020

C. Membership Report – Jane Ludwig - Secretary

D. Treasurer’s Report – George Martin

E. General Manager’s Report – Pat Rooney

F. Committee Reports

G. Information items –Letter of Response to Member

H. Documents submitted to the Trustees at Study Session  

  1. Tree Cutting Proposal
  2. Email regarding invalid ballots                    

I. Member Participation

NOTICE:  The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, compliments, or concerns.  We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.

J. New Business Agenda Items (Consider approval of the following listed agenda items) Motions attached to agenda

  1. Approve/disapprove employee pay in lieu of Vacation – George Martin
  2. Approve/disapprove porta a potty for Marina – George Martin
  3. Ratify Board vote to allow waiver of 2-month boat slip usage in 2020 per CP03 – Lad Burgin
  4. Approve/disapprove policy PP06 – Rich Hilfer
  5. Approve/disapprove Board calendar for 2020/2021 – Fayla Schwartz
  6. Approve/disapprove Attorney to create sale agreement with buyer cap – Lad Burgin
  7. Approve/disapprove audit engagement letter for FY  2020 – Ruth Ross
  8. Approve/Disapprove purchase of up to 10 Microsoft 365 licenses – Lad Burgin
  9. Approve/disapprove Tree contract to take down 5 trees – George Martin          

K. Open Board Discussion

L. Announcements:  President

  1. Member Variance Hearing September 21, 2020 2:45 PM via Zoom
  2. Study Session – September 21, 2020 at 3:00 PM via Zoom
  3. Board Meeting – September 24, 2020 at 3:00 PM via Zoom

M. Adjournment