Cape George Colony Club

Board Meeting Agenda & Information Packet - December 14, 2017

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Regular Board of Trustees Meeting Agenda

December 14, 2017

3:30 P.M.

Cape George Clubhouse


  1. President’s Comments and Announcements – Katie Habegger, President

           A. Welcome

           B. Announce Election Results      

  1. Action on Minutes – Minutes of the Special Membership Meeting December 12, 2017 and Regular Board Meeting November 16, 2017 –  Carol Wood
  1. Membership Report – Carol Wood
  1. Treasurer’s Report – Karen Krug
  1. Manager’s Report – Sharon Mitchel
  1. Committee Reports
  1. Information Items

           A. At the Variance Hearing, the Trustees approved the height variance requested by Craig Muma and Marie Schorr at 360 Saddle Drive.

           B. The Trustees directed the manager to post the proposed Clubhouse rule and form changes in the January newsletter for additional member comment.

           C. The Trustees directed the manager to obtain estimates for a Clubhouse security camera system.

           D. The Secretary reported on changes to the new member welcoming process and will begin work on this in January.

           E. The Secretary reported on the status of abandoned properties and announced that 311 Victoria Loop had been sold at County Treasurer’s Auction.

           F. The Manager provided information regarding 2018 employee health insurance premium increases.

  1. Member Participation
  1. New Business Agenda Items

           A. Consider  motion to approve the donation of a utility trailer valued at $2000 that was purchased by the Workshop Committee’s Generator Fund – Richard Hilfer

           B. Consider  motion to rescind assessment late fees in the amount of $30 that were charged in error – Joel Janetski

           C. Consider  motion to approve 2017 minimum net transfers of excess operating cash to reserves  – Karen Krug

           D. Consider motion to approve 2017 transfer of reserve allocation net of bad debt reserve – Karen Krug

           E. Consider motion to approve 2017 Allowance for Doubtful Accounts – Karen Krug

           F. Consider motion to approve 2017 transfer of operating savings funds to operations checking – Karen Krug

           G. Consider motion to approve additions and deletions to the Depreciation Schedule – Karen Krug

           H. Consider motion to approve 2018 Clubhouse blackout dates – Richard Hilfer

           I. Consider motion to fine member for exceeding 6 months exterior completion deadline for new home construction – Carol Wood

           J. Consider motion to approve member to live in RV during construction for up to an additional 6 months while completing new home construction – Carol Wood

           K. Consider motion to approve end of year bonuses of $300 (net) per employee and $300 for the Water Manager – Joel Janetski

  1. Open Board Discussion
  1. Announcements:

           A. Study Session – January 9, 2018 3:00 P.M.

           B. Board Meeting – January 11, 2018 3:30 P.M.

  1. Adjournment: Motion to adjourn Regular Board Meeting