Cape George Colony Club

Board Meeting Agenda & Information Packet -March 15, 2018

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Regular Board of Trustees Meeting Agenda

March 15, 2018

3:30 P.M.

Cape George Clubhouse


  1. President’s Comments and Announcements – Katie Habegger, President

           A. Welcome      

  1. Action on Minutes – Minutes of the Regular Board Meeting February 15, 2018 – Carol Wood
  1. Membership Report – Carol Wood
  1. Treasurer’s Report – Karen Krug
  1. Manager’s Report – Sharon Mitchel
  1. Committee Reports
  1. Documents submitted to the Trustees at the Study Session

           A. Building Committee recommendation regarding guest quarters in homes

           B. Treasurer’s memo regarding Final 2017 Excess Operating Cash Transfers to Reserves

  1. Information Items

           A. A member whose home exterior was not completed within 6 months notified the Trustees about extenuating circumstances. The Trustees advised that he could request abeyance of fines once the exterior of the home is completed. 

           B. The Building Committee will draft updated regulations to clarify issues around guest quarters.  Updated regulations will be submitted to the Trustees for vote in the fall election.

           C. The Manager updated the Trustees on Clubhouse Wi-Fi and will continue discussions with Wave.

           D. The Manager updated the Trustees on the status of 2 reserve projects: pool showers and dock electric.

  1. Member Participation
  1. New Business Agenda Items

           A. Consider a resolution to transfer $7194 from General Reserves to General Checking account for the swimming pool paint project. – Carol Wood

           B. Consider a motion to approve the 2017 financial audit – Karen Krug

           C. Consider a motion to approve three Letters of Representation for the 2017 audit.  – Karen Krug

           D. Consider motion to approve the 2017 tax return form 1120-H prepared by Cagianut & Company – Karen Krug

           E. Consider a motion to transfer 2017 final excess operating cash totaling $27, 542 from General Checking to Reserves as outlined in the Treasurer’s Memo dated March 09, 2017. – Karen Krug

  1. Open Board Discussion
  1. Announcements:

           A. Study Session – April 10, 2018 3:00 P.M.

           B. Board Meeting – April 12, 2018 3:30 P.M.

  1. Adjournment: Motion to adjourn Regular Board Meeting