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Board Meeting Agenda August 12, 2010

Regular Board of Trustees Meeting Agenda
August 12, 2010
7:00 P.M.
Cape George Club House

1.    Welcome and Comments – Robin Scherting, President

A.    Thank you to Joel Finlay, Jean Harrington and Thad Bickling for participating in Board Training.
B.    Introduce new Officers and Board of Trustees, Mike Smith and John Hanks
C.    Review of Committee Charters for approval at September Board Meeting
D.    Review of Rules and Regulations for consistency with Bylaws

2.    Action on Minutes – Minutes of Regular Board Meeting, July 15, 2010 and Minutes of Special Board Meeting July 17, 2010

3.    Membership Report – Richard Hilfer, Secretary

4.    Treasurer’s Report – Tom Ramsey, Treasurer

5.    Manager’s Report – Art Burke

6.    Committee Reports

7.    Information Items

A.     Jim Fling has purchased the Weather Station and is working on the instrument mast to get it ready to be installed.
B.    Art Burke will work with our Web Master, Jerry Taylor, to add new items (current building permits, etc) to the CG website.
C.    Jim Pickrell gave a report from the Ad Hoc Committee (for Shelly Peterson) listing their three main objectives – 1) Notify the community that existing rules and regulations have not been enforced in the past but will be in the future. Articles are being put in the newsletters to this effect and letters sent to nonresident members 2) Developed a list of serious violators and 3) Assist Manager to help ensure peace and harmony in the compliance process.
D.    Art Burke is still gathering information for a “One Call Now” a homeowners association information system.
E.    Karen Krug, Finance Committee Chair presented a mid year Financial Status Summary Report – Analysis of Income/Expenses through 6/30/10 and Projection of Expenses to Year End with suggested/advisory recommendations.


8.    New Business Agenda Items

A.    Consider Motion to approve Height Variance Request from 17’ to 23’ by Dorothy Major for Lot 5, Div. 4, 141 Ridge Drive, Village – Dick Poole

B.    Consider motion to approve 2010-2011 Core Committee Chairs and members: Finance, Water, Roads, and Building. Committee Chairs and members need Board approval. – Tom Ramsey

C.    Consider Motion to approve 2010-2011 Committee Chairs with members not needing Board approval: Emergency Preparedness, Election, Environmental, Fitness, Marina, Nominating, Swimming Pool, and Social Committee. Committee Chairs need Board approval – Tom Ramsey

D.    Consider motion to approve Due Date Adjustment Form for a member – Richard Hilfer

E.    Consider motion to hire a water system consultant to do a hydraulic analysis of our system that will lead to development of a long term replacement plan, cost to be determined and to be included in next year’s budget – Richard Hilfer

F.    Consider motion of appeal from member Bonnie Whyte for clubhouse rental charges – Leanne Ryan

G.    Consider motion to allow installation of water connection at 444 Sunset Blvd. before obtaining a building permit – John Hanks.

H.    Consider request from Charley Boulay for Board input in selecting Marina forum date so they may get maximum participation from the Board without doing a presentation at a Board meeting – John Hanks

I.    Discuss Long Range Planning – Tom Ramsey

Open Board Discussion

A.    Dealing with disruptive behavior at meetings
B.    Major projects and activities for the year

9.    Announcements

A.    Study Session September 14, 3:00 P.M.
B.    Regular Board Meeting September 16, 7:00 P.M.
C.    Marina Forum

10.    Motion to Adjourn