Cape George Colony Club

Study Session Agenda & Information Packet-December 12, 2017

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Variance Hearing and Special Membership Meeting Agenda

December 12, 2017

2:45 PM at the Clubhouse


  1. Call to order – Katie Habegger, President

           1. Variance hearing

           2. Election ballots will be received until 3:00 p.m.

  1. Variance Hearing

Lot Owner: Craig Muma and Marie Schorr

Lot Location: Lot 15 – Div 5 in the Highlands

Address: 360 Saddle Drive

Variance Requested: Height variance for free standing Agricultural building

Reason: 18ft roof peak is necessary to accommodate 14ft roll up doors

  1. Owner or owner’s agent comments
  2. Letters from members dealing with variance
  3. Building Committee recommendations
  4. Recommendation from Board at Regular Board Meeting, June 15, 2017
  1. Member Participation
  1. Announcements

           1. December 14, Board Meeting 3:30 PM – Election results will be announced

  1. Adjournment: Motion to adjourn Special Membership Meeting


Study Session Agenda -- Revised

December 12, 2017

3:00 PM at the Clubhouse

  1. President’s Comments and Announcements

           1. Welcome

  1. Letters from Members
  1. Manager’s Comments
  1. Board Items for Discussion and possible inclusion on the Agenda for Thursday’s Board Meeting.  Four possible actions: 1) Place on Board Meeting Agenda as action item; 2) Place on Board Meeting Agenda as an information item; 3) Move item to next month’s Study Session Agenda; 4) No action or further discussion required.

           1. Review member feedback about Clubhouse Rule changes  – Sharon Mitchel

           2. Discuss the use of security cameras in the clubhouse – Richard Hilfer

           3. Discuss welcoming of Cape George new members – Carol Wood

           4. Discuss status of abandoned properties – Carol Wood

           5. Review 2018 employee health insurance premium information – Sharon Mitchel

           6. Review Workshop donation of utility van/trailer for generators – Sharon Mitchel

           7. Review refund of $30 member assessment late fees charged in error  – Sharon Mitchel

           8. Review recommendations for 2017 minimum net transfers of excess operating cash – Karen Krug

           9. Review recommendation for 2017 transfer of reserve allocation net of bad debt reserve – Karen Krug

         10. Review 2017 bad debt allowance recommendation – Karen Krug

         11. Review 2017 transfer of operating savings funds to operations checking – Karen Krug

         12. Review depreciation schedule – Karen Krug

         13. Review Proposed 2018 Clubhouse blackout dates – Sharon Mitchel

         14. Discuss member request to extend use of RV as living space during construction. – Sharon Mitchel

         15. Discuss possible end of year employee bonuses – Katie Habegger

  1. Member Participation (Compliments, Issues, Concerns)

We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.

Open Board Discussion

  1. Announcements

Board Meeting – December 14, 2017 3:30 P.M.

Study Session – January 9, 2018 3:00 P.M.

Board Meeting – January 11, 2018 3:30 P.M.

Close Study Session