Cape George Colony Club

Study Session & Information Packet August 24, 2020


Click here to view the information packet for this meeting


Study Session Agenda

August 24, 2020

3:00 PM via Zoom Audio/Video Conference Call


A.  Call to Order - President’s Comments and Announcements

      1.  Prior to the Board meeting on Thursday, August 27, 2020 there will be a member requested hearing.

B.  Letters from Members - comments and questions on PP06 & A letter regarding vehicle speeding

C.   Manager’s Comments/Report          

D.  Board Items for Discussion and possible inclusion on the Agenda for Thursday’s Board Meeting.  Four possible actions: 1) Place on Board Meeting Agenda as action item; 2) Place on Board Meeting Agenda as an information item; 3) Move item to next month’s Study Session Agenda; 4) No action or further discussion required.


  1. Discuss Publication of Newsletter as it relates to minutes – Manager
  2. Approve employee requested pay in lieu of vacation - Manager
  3. Discuss resignation of Marina Chairperson & Notice from Harbormaster - President
  4. Discuss request by Harbormaster for Port-a-Potty permanently located in South marina parking lot – Manager
  5. Ratify Board decision to waive 2 - month boat slip usage per CP03- President
  6. Discuss PP06 input - President
  7. Discuss Board Calendar for scheduled meetings and deadlines 2020 – 2021 - Manager
  8. Discuss offer of conditional purchase of lot 5, Colony Div. 3 – Manager
  9. Discuss approval of Audit service for 2020 – Manager
  10. Discuss draft Reserve Studies – Manager
  11. Discuss approval of using Microsoft 365 for 10 users for email and other applications - Manager
  12. Discuss pool opening recommendations from Pool Committee – Fayla Schwartz

E.  Information Items – None

F.  Member Participation (Compliments, Issues, Concerns)

NOTICE:  The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, or concerns.  We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.

G.  Open Board Discussion

  1. Update Regarding CBU Mailbox Project – Ray Graves
  2. Report on Shredding event – George Martin
  3. Discuss need to establish towing authorization rules for authorized Members and Staff - Manager

H.   Announcements

  • Hearing  - August 27, 2020 – 2:45 PM via Zoom
  • Board Meeting – August 27, 2020 – 3:00 P.M.  via Zoom
  • Study Session – September 21, 2020 – 3:00 P.M. via Zoom

I.  Adjournment