Board Meeting Agenda & Information Packet -March 28, 2024

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Cape George Colony Club

Regular Board of Trustees Meeting Agenda

March 28, 2024, 3:00 p.m.

In-Person and Via Zoom

A. President’s Comments and Announcements – Betsy Coddington

B. Action on Minutes – Pat Gulick

Approve attached minutes of the regular Board of Trustees meeting held February 23, 2024. Minutes attached.
Approve attached minutes of the Special Bylaw Change meeting held on March 6, 2024. Minutes attached.

C. Welcome New Members – Pat Gulick. See attachment.

D. Member Letters – Marnie Levy. Letters from Ben Fellows, regarding reserve bylaw change and Dianne Tamblyn, Nominating Committee. See attached.

E. Manager’s Report – Marnie Levy. See attached.

F. Treasurer’s Report – Nancy Charpentier. January and February Financial and summarized February 2024 Financial Report Nancy Charpentier. See attached.

G. Member Participation:

NOTICE: The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, compliments, or concerns. We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so. Each member may have one rebuttal with a 2-minute time limit on the same topic. If another topic is raised the same procedure will follow. Note: The Board of Trustees will not hear or discuss owner violations or owner account issues. They must be addressed in a separate hearing.

New Business Agenda Items (Consider approval of the following listed agenda items)

Motion 1 to approve the submitted Proposal For Bylaw Change Regarding Reserves – Nancy Charpentier. See attached.

Motion 2. Motion to allow members who have not provided Additional Insured coverage for 2024 to not provide required insurance until their 2024 renewal – Nancy Charpentier. See attached.

Motion 3 to revise the Marina Dock Replacement Component in the Reserve Study - Mike Heckinger. See attached.

Motion 4 to acquire a professional structural report of the Red Barn – Bart Mooyman-Beck

Open Board Discussion – Trustee Discussion Only

I. Committee Meeting Notes/Minutes:

Environmental Committee Meeting Minutes, 2.13.2024
Marina Committee Meeting Minutes, 2.6.2024
Pool Committee Meeting Minutes 3.5.2024
Strategic Planning Committee Meeting Minutes, 2.5, 2.28, 3.11, 2024

Announcements

April 1, the member quarterly assessment is due.
Mon., April 22, 3 p.m., Study Session
Thurs., April 25, 3 p.m., Board of Trustees Meeting

Adjournment