Board Meeting Agenda & Information Packet -July 27, 2023
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Cape George Colony Club
Regular Board of Trustees Meeting Agenda
July 27, 2023, 3:00 p.m.
Via Zoom
A. President’s Comments and Announcements – Betsy Coddington
There will be an Executive Session for a hearing, a building violation and late fee issues.
B. Letters from Members – See attached letters. Please note that additional letters have been received since the study session.
C. Action on Minutes – Pat Gulick. Approve minutes of the regular Board of Trustees meeting held June 29, 2023, and the Special Trustee meeting from July 15, 2023, attached.
D. Manager’s Report – Marnie Levy. See attached.
E. Treasurer’s Report – Nancy Charpentier. See the attached summary of June 2023 Financial Report.
F. New Members – Pat Gulick. See attached.
G. Information items or documents submitted to the Trustees at, or after the Study Session.
1. Update on our water system management – Marnie Levy.
2. The office and members of the technology and finance committees are working to transition to a monthly water usage reporting system. The timeline for this change is unknown – Marnie Levy.
3. Please note that in the August Study Session member participation will be invited for each study session topic, following Board Member discussion.
H. Member Participation:
NOTICE: The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, compliments, or concerns. We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so. Each member may have one rebuttal with a 2-minute time limit on the same topic. If another topic is raised the same procedure will follow. Note: The Board of Trustees will not hear or discuss owner violations or owner account issues. They must be addressed in a separate hearing.
I. New Business Agenda Items (Consider approval of the following listed agenda items)
Motion 1 I move to make the following changes regarding signers on all bank accounts held at Kitsap Bank, Chase Bank and Pacific Premier Bank:
a) Remove Jane Ludwig, John Dwyer and Fayla Schwartz, outgoing Trustees, as signers.
b) Add Betsy Coddington, Bart Mooyman-Beck and Nancy Charpentier, incoming Trustees, as signers.
c) Retain Pat Gulick, Trustee, and Marnie Levy (Martha Woodward), General Manager, as signers. -– Nancy Charpentier
Motion 2. I move to transfer 2022 audited Net Cash for each Cost Center from the Operations accounts to their respective Reserve Fund accounts in the amounts of:
$20,348 – General Operations Reserve Fund
$86,726 – Water Reserve Fund
$22,212 – Marina Reserve Fund -–Nancy Charpentier
Motion 3. I move to accept Nancy Charpentier's resignation as Chair and name Mark Kochendorfer Chair of the Finance Committee and add Fayla Schwartz as a Member of the Committee. – Nancy Charpentier.
Motion 4. I move that the Board acknowledges that Reserve Consultants, LLC, has satisfied their contractual obligations in preparing the 2023 Reserve Studies – Nancy Charpentier.
Note: The 2023 Reserve Studies will be posted on the Cape George web site.
Motion 5. I move that all members and residents must provide emergency contact information to Cape George management, and ensure the information is current at all times – Bart Mooyman-Beck.
Motion 6. I move that our members who are professional artists may show and sell their artwork at the clubhouse, as a group, one day a month for a percentage of the sales price – Steve McFarland.
Motion 7. I move to allow, with prior notice to Cape George Management, the daytime use of goats, to clear brush on private property – Ray Pierson.
J. Open Board Discussion – Trustee Discussion Only
K. Committee Meeting Notes/Minutes:
- Environmental Committee, June 13
- Environmental Committee, July 11
- Fitness Committee, June 19
- Marina Committee, July 11
- Social Club, March 15
- Water Advisory Committee, July 11
L. Announcements
- Wednesday, August 2, 10:00 a.m., meet at the Clubhouse for the low tide beach walk with naturalists from Port Townsend Marine Science Center.
- Saturday, August 12, Waterfront Festival. Check the schedule in the August Cape George Newsletter.
- Monday, August 21, 3:00 p.m., Board of Trustees Study Session, via Zoom Meeting
- Thursday, August 24, 3 p.m., Board Meeting, via Zoom Meeting
M. Adjourn to Executive Session.
N. Adjournment of the Board of Trustees Meeting.
