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Cape George Colony Club
Regular Board of Trustees Meeting Agenda
June 29, 2023, 3:00 p.m.
Via Zoom
A. President’s Comments and Announcements – Jane Ludwig
B. Letters from Members
C. Action on Minutes – Pat Gulick
- Approve minutes of the regular Board of Trustees meeting held May 25, 2023.
- Approve minutes of Special Meeting held June 14, 2023.
D. Manager’s Report – Marnie Levy. See attached.
E. Treasurer’s Report – Fayla Schwartz. Summary of May 2023 Financial Report attached.
F. New Members – Pat Gulick
G. Information items or documents submitted to the Trustees at Study Session
1. Vice President John Dwyer will be step down from the Board of Trustees, effective July 13, 2023 – Jane Ludwig.
2. Board vacancy – Jane Ludwig.
H. Member Participation:
NOTICE: The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, compliments, or concerns. We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so. Each member may have one rebuttal with a 2-minute time limit on the same topic. If another topic is raised the same procedure will follow. Note: The Board of Trustees will not hear or discuss owner violations or owner account issues. They must be addressed in a separate hearing.
I. New Business Agenda Items (Consider approval of the following listed agenda items)
Motion 1 I move to publish the proposal to amend Section 5, Livestock & Pets Rules and Regulations in the July newsletter for member comment in advance of July trustee meeting vote – Betsy Coddington. See attached.
Motion 2. I move that the Board approves the Marina Committee proposal to build a floating kayak rack and that members be charged an annual fee of $200 for a space on that rack. I further move that we initiate funding for that project by offering a discount of $50/year to members who pay total fees five years in advance, which is $750, guaranteeing a spot on the rack when it is completed – Mike Heckinger.
Motion 3. I move to accept the building committee's action of no culvert necessary on 91 San Juan due to the lack of a ditch to run the culvert into – John Dwyer.
Motion 4. I move to close the Cape George Office on Monday July 3, 2023, because Tuesday is the July 4 National Holiday – Pat Gulick.
Motion 5. I move that we accept the 2022 Audit (with revised Internal Control report) submitted by Newman CPA in June 2023 – Fayla Schwartz. If you would like to see the 2022 Audit please contact the office.
Motion 6. I move to approve the proposal and bid recommended by the Building Committee for the Village Kiosk – Betsy Coddington
J. Open Board Discussion – Trustee Discussion Only
K. Committee Meeting Notes/Minutes:
- Building and Roads, June 2023.
- Environmental Committee, May 2023.
- Water Advisory Committee, June 2023
L. Announcements
- July 4, 2023 – the office will be closed in observance of the National holiday.
- 5:30 p.m., Tuesday, July 4 – Meet and Greet followed by the Barbecue at the Clubhouse, sponsored by the Social Club.
- 5:00 p.m., Wednesday, July 12 – Band on the Beach: Badd Dog Blues Band, sponsored by the Social Club.
- 12:00 p.m., Monday, July 10 – Deadline to submit Trustee and Bylaw change ballots to the office.
- 2:00 p.m. Saturday, July 15 – 2023 Cape George Colony Club Annual Membership Meeting, via Zoom Meeting.
- A Special Meeting of the 2023-2024 Board of Trustees will be held immediately following the Annual Meeting.
- 2:00 p.m., Sunday, July 23, Salmon Barbecue, sponsored by the Workshop Committee.
M. Adjournment
