Board Meeting Agenda & Information Packet -October 26, 2023

 

Click here to view the information packet for this meeting

 

Cape George Colony Club

Regular Board of Trustees Meeting Agenda

Thursday, November 16, 2023

2:45 Request for Variance Hearing

3:00 p.m. Board Meeting

Via Zoom and In-Person at the Clubhouse

 

2:45 p.m. Request for Variance Hearing: 30-3 S. Rhododendron – Ray Pierson

 

3:00 p.m. Board Meeting

 

A.  President’s Comments and Announcements – Betsy Coddington

 

B.  Letters from Members

 

C.  Action on Minutes – Pat Gulick.

 

Approve minutes of the October 19, 2023, Special Meeting held to review the proposed 2024 budget.

Approve minutes of the October 25, 2023, Executive Session held to discuss delinquent assessments and personnel topics.

Approve minutes of the regular Board of Trustees meeting held October 26, 2023.

 

D.  Manager’s Report – Marnie Levy.

 

E.  Treasurer’s Report – Nancy Charpentier.

 

F.  New Members – Pat Gulick.

 

  Information items or documents submitted to the Trustees at, or after the Study Session.

The President has appointed an Ad Hoc Strategic Planning Committee – Betsy Coddington.

The Treasurer is inviting qualified individuals to contact her to become members of an Ad Hoc Investment Advisory Committee. Please send contact information to Nancy Charpentier at Treasurer@CapeGeorge.org.

 Welcome to our new Office Administrator Roseann Warner – Marnie Levy. See attached.

 Marina Chair Craig Muma provided purchase and warranty information for the new marina gantry – Marnie Levy.

 

H.  Member Participation:

NOTICE:  The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, compliments, or concerns.  We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so.  Each member may have one rebuttal with a 2-minute time limit on the same topic.  If another topic is raised the same procedure will follow.  Note:  The Board of Trustees will not hear or discuss owner violations or owner account issues.  They must be addressed in a separate hearing.

 

I.    New Business Agenda Items (Consider approval of the following listed agenda items)

 

Motion 1. Motion to approve the Release of Water Easement on Lot 23, Sunset Blvd. – Nancy Charpentier.

 

Motion 2. Motion to approve Mike Thorwick as the new Marina Harbor Master – Mike Heckinger.

 

Motion 3. Motion to add Tips for Cleaner/Safer Marina Practices and Clean Water practices acknowledgement by boat owners, and to add both to the Cape George website – Mike Heckinger.

 

Motion 4. Motion to approve an exception for Rules and Regulations PP01 regarding livestock in the Highlands and beach access – Nancy Charpentier

 

Motion 5. Motion to approve the 2024 Flood Insurance Proposals for the Clubhouse facilities building, at $2,404, and for the Workshop building at $1,458 – Steve McFarland.

 

J.  Open Board Discussion – Trustee Discussion Only

 

K.  Committee Meeting Notes/Minutes:

 

      November 10, 2023: Final Village Mail Kiosk Report, George Martin

L.  Announcements

 

Monday, November 27, Budget and Reserve Ballots are due in the office by 2:00 p.m.

Select date to meet to ratify the budget.

Monday, December 18, 3 p.m. Study Session

Thursday, December 21, 3 p.m. Board Meeting.

 

M.   Adjournment of the Board of Trustees Meeting.