Board Meeting Agenda & Information Packet -Sept. 28, 2023
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Cape George Colony Club
Regular Board of Trustees Meeting Agenda
September 28, 2023, 3:00 p.m.
Via Zoom
A. President’s Comments and Announcements – Betsy Coddington
An Executive Session will be held at the conclusion of this meeting for a violation hearing, to review a contract, and to address requests for wage increases.
B. Letters from Members – See attached letters. Please note these are additional letters received since the Study Session.
C. Action on Minutes – Pat Gulick. Approve minutes of the regular Board of Trustees meeting held August 24, 2023.
D. Manager’s Report – Marnie Levy.
E. Treasurer’s Report – Nancy Charpentier.
F. New Members – Pat Gulick.
G. Information items or documents submitted to the Trustees at, or after the Study Session.
1. There will be a Reserve Study meeting scheduled on October 12, for a Board review of the proposed 2024 Reserve Items and Assessment– Betsy Coddington.
2. 2022 Water Use Efficiency Report – Marnie Levy.
H. Member Participation:
NOTICE: The President will ask members that have called into the Zoom Meeting that are listening to the Board Meeting to come forward with any questions, comments, compliments, or concerns. We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so. Each member may have one rebuttal with a 2-minute time limit on the same topic. If another topic is raised the same procedure will follow. Note: The Board of Trustees will not hear or discuss owner violations or owner account issues. They must be addressed in a separate hearing.
I. New Business Agenda Items (Consider approval of the following listed agenda items)
Motion 1. I move to hold blended in person/Zoom meetings of the Board of Trustees as soon as possible – Mike Heckinger.
Motion 2. I would like to put forth a motion that we take the two options for a change in PP01:
1. Leave PPO1 as written.
2. Change the rule to add Colman/Memorial Park as an off-leash area for dogs for 2 hours a day from 2 p.m. to 4 p.m. – Ray Pierson.
J. Open Board Discussion – Trustee Discussion Only
K. Committee Meeting Notes/Minutes:
- Ad Hoc Dog group Committee and Dog Group Committee’s Proposal, August 25, 2023
- CG Building and Roads Committee Minutes, August 4, 2023
- CG Building and Roads Committee Minutes, September 1, 2023
- Environmental Committee Minutes, September 12, 2023
- Environmental Committee Minutes, August 8, 2023
- Shoreline Stewardship Committee Minutes, August 21, 2023
L. Announcements
- Wednesday, October 11 – Wednesday November 1, POOL CLOSED for resurfacing.
- Thursday, October 12, Reserve Study Meeting – time to be announced.
- Monday, October 16, Special Board Meeting to review approve the Operating Budget for the Ballot.
- Monday, October 23, 3:00 p.m., Board of Trustees Study Session.
- Thursday, October 26, 3:00 p.m., Board Meeting.
- Saturday, October 28, Halloween Party, Clubhouse- sponsored by the Environmental Committee.
M. Adjourn to Executive Session.
N. Adjournment of the Board of Trustees Meeting.
