Study Session Agenda & Packet - December 18, 2023

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Cape George Colony Club Board of Trustees
Variance Hearing and Study Session
Monday, December 18, 2023

2:45 p.m., Board Hearing: Request for Variance, 30-3 S. Rhododendron – Ray Pierson
See attached documentation.

3:00 p.m. Study Session

A Call to Order – President’s Comments and Announcements – Betsy Coddington

The PUD water management contract proposal discussion has been postponed.
The Board held an executive session on December 12, 2023, to discuss a personnel issue.
A Special Meeting will be held following this Study Session to consider a motion regarding Board Items 1 and 2 below.

B .Letters from Members – Marnie Levy

C. Manager’s Comments and Report – Marnie Levy. See attached report.

D. Board Items for Discussion and possible inclusion on the Agenda for Thursday’s Board Meeting. Four possible actions: 1) Place on Board Meeting Agenda as action item; 2) Place on Board Meeting Agenda as an information item; 3) Move item to next month’s Study Session Agenda; 4) No action or further discussion required.

Note: Each topic will be introduced by a Board Member or the Manager. Discussion will follow. Board Members will be called on to speak first. Members will be called on after the Board members speak.

Reserves Investment Strategy Proposal – time sensitive – Nancy Charpentier. See attached.
Revised Marina Registration Form for approval with added Trailer/Boat Parking wait list fee of $25 – time sensitive – Mike Heckinger. See attached.
Lease contract for replacement office printer – Marnie Levy. See attached.
Proposal to hold Board Meeting via Zoom Meeting only – Betsy Coddington.
Proposed Proposal and Project Requirements Document – Bart Mooyman-Beck. See attached.

E. Member Participation:

NOTICE: The President will ask members present, in person and on Zoom, to come forward with questions, comments, compliments, or concerns. We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so. Each member may have one rebuttal with a 2-minute time limit on the same topic. If another topic is raised the same procedure will follow. Note: The Board of Trustees will not hear or discuss owner violations or owner account issues. They must be addressed in a separate hearing.

F. Announcements

Thursday, December 21, 3 p.m. Board Meeting

G. Adjournment. Commence Special Meeting if required.

CAPE GEORGE COLONY CLUB

BOARD OF TRUSTEES SPECIAL MEETING AGENDA

December 18, 2023

via Zoom and in Person

Call to order Special Meeting following Study Session - President, Betsy Coddington

Motion 1: Motion to approve the opening of a new non-discretionary account with Edward Jones & Company, L.P., funded by the $530,000 CDARS account currently held at Kitsap Bank, with the following signers: Nancy Charpentier, Treasurer and Betsy Coddington, President, per Cape George Investment Policy FIN09 – Nancy Charpentier.

Motion 2: Motion to approve the revised Marina Registration form which includes waitlist fee for reserved boat/trailer parking for $25 per year – Mike Heckinger. See attached.

Announcements:

Board Meeting - Thursday, December 21, 2023, 3 pm via Zoom

Adjournment