Study Session Agenda & Information Packet - February 20, 2024

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Cape George Colony Club

Study Session Agenda

Tuesday, February 20, 2024 at 3:00 p.m.

Zoom Meeting / In Person (Clubhouse)

A. Call to Order – President’s Comments and Announcements.

B. Letters from members – Three letters.

C. Manager's Comments and Report: See attached report.

D. Board Items for Discussion and possible inclusion on the Agenda for Thursday’s Board Meeting. Four possible actions: 1) Place on Board Meeting Agenda as action item; 2) Place on Board Meeting Agenda as an information item; 3) Move item to next month’s Study Session Agenda; 4) No action or further discussion required.

Note: Each topic will be introduced by a Board Member or the Manager. Discussion will follow. Board Members will be called on to speak first. Members will be called on after the Board members speak.

Reserve Funding Meeting Date - The Board of Trustees will set a date for a community discussion about reserve funding and how CGCC can ensure the community has adequate funds when they are needed – Betsy Coddington.
Water System Flushing. From Tuesday, Feb. 20 – Friday, Feb. 23 the Water Mains will be flushed – Marnie Levy. See attached.
Revised Building and Roads Committee Permit Forms. The Building and Roads Committee has submitted FIVE forms with deadlines added or clarified for the Board to review and approve.

An expiration date one year after the construction start date was added to the Building Permit-BG01b.
An anticipated completion date and an expiration date 30 days hence was added to the Fills, Earthwork, Culverts and Drainage Permit-BG02a. (Perk test holes were removed from this permit.)
A Perk Test Holes Permit was created with a deadline of one year from the date of approval. This form would need to be approved and have a number assigned to it.
The Driveway Connection Permit Application- BG06a was changed to Driveway Connection Permit and the completion deadline was edited to read: within one year of issuance of permit or within 90 days of occupancy.
The Demolition and Removal of Buildings Permit Application -BG08a was changed to a permit with a start date and deadline of 60 days hence. Ray Pierson. See attached.

E. Member Participation (Compliments, Issues, Concerns)

NOTICE: The President will ask members that have called into the Zoom Board Meeting to come forward with any questions, comments, or concerns. We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic, with a 3-minute time limit, until every member that wishes to speak has done so. Each member may have one rebuttal with a 2-minute time limit on the same topic. If another topic is raised the same procedure will follow. Note: The Board of Trustees will not hear or discuss owner violations or owner account issues. They must be addressed in a separate hearing.

F. Open Board Discussion

G. Announcements

Friday, February 23, 3 p.m. Board Meeting.
Tuesday, February 27, 4 p.m. Emergency Preparedness Meeting at the Clubhouse for residents living on Cape George Drive, Palmer, Quinault, Sunset, Queets, Quilcene, Dungeness, Sequim, Colman, and Huckleberry Place.
Monday, March 25, 3 p.m. Study Session
Thursday, March 28, 3 p.m.

H. Adjourment