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Cape George Colony Club
Study Session Agenda
Tuesday, February 21, 2023, 3:00 PM
Zoom Audio/Video Conference Call
A. Call to Order – President’s Comments and Announcements
B. Letters from members: Letter from Judy Caruso. See attached letter.
C. Manager's Comments and Report: See attached report.
D. Board Items for Discussion and possible inclusion on the Agenda for Thursday’s Board Meeting. Four possible actions: 1) Place on Board Meeting Agenda as action item; 2) Place on Board Meeting Agenda as an information item; 3) Move item to next month’s Study Session Agenda; 4) No action or further discussion required.
- Basis for recording Zoom meetings – Jane Ludwig
- Update on Village Mailboxes – Betsy Coddington. See attached report and illustration.
- Review and recommendation for pool resurfacing – Jane Ludwig. See attached pool resurfacing proposals.
- Approve Dianne Tamblyn as Chair of the Nominating Committee – Jane Ludwig
- Postpone reports on Committee Charters Committee Charters – Jane Ludwig
- Discuss the pros and cons and suggested details of asking membership to raise the operational assessment cap imposed by the Bylaws, Article IIIB - Fayla Schwartz - See attached letter.
- Note the transfer of $7666.81 from Reserve Cash account at Pacific Premier Bank to Operational Cash account at Pacific Premier Bank, to reimburse payments for 2022 Reserve projects – Fayla Schwartz.
- Discuss appointing Mark Kochendorfer as Cape George IT consultant, and purchase of additional MS365 License – Fayla Schwartz. See attached proposal.
- Discuss Environmental Committee recommended changes to fine schedule – Pat Gulick. See attached revised fine schedule.
- Discuss requesting PUD give Cape George Colony Club a proposal to manage the CGCC water system – Bart Mooyman-Beck
- Reserve Study Update – Marnie Levy
- Berm Protection - Sat., Feb. 25, 2023, 10am – picnic area cleanup – Rock Chuck Work Party – Marnie Levy. See attached flyer.
- Tech Committee updates: Fiber Optic Proposal, Security Cameras, Website – Marnie Levy
- Caretaker Assistant candidate search – Marnie Levy
- Late fee waiver requests – Marnie Levy. See attached fee waiver requests.
E. Member Participation (Compliments, Issues, Concerns)
NOTICE: The President will ask members that have called into the Zoom Board Meeting to come forward with any questions, comments, or concerns. We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so. Each member may have one rebuttal with a 2-minute time limit on the same topic. If another topic is raised the same procedure will follow. Note: The Board of Trustees will not hear or discuss owner violations or owner account issues. They must be addressed in a separate hearing.
F. Open Board Discussion
G. Announcements and Adjournment
- Friday., February 24, 2023, 3 p.m. Board of Trustees Meeting via ZOOM meeting
- Tues. March 21, 2023, Nominating Committee initiates recruitment of Board candidates for two positions.
- Mon., March 27, 2023, 3 p.m. Study Session via Zoom meeting
- Thurs., March 30, 2023, 3 p.m. Board of Trustees Meeting, via Zoom meeting
