Study Session Agenda & Information Packet - July 24, 2023

Click here to view the information packet for this meeting

Study Session Agenda

3:00 PM via Zoom

A. Call to Order – President’s Comments and Announcements

Introduction of the 2023 -2024 Board of Trustees.

B. Letters from members – See attached letters.

C. Manager's Comments and Report: See attached report.

D. Board Items for Discussion and possible inclusion on the Agenda for Thursday’s Board Meeting. Four possible actions: 1) Place on Board Meeting Agenda as action item; 2) Place on Board Meeting Agenda as an information item; 3) Move item to next month’s Study Session Agenda; 4) No action or further discussion required.

1. Recommendation to accept the 2023-2024 board officers, President Betsy Coddington, Vice President Bart Mooyman-Beck, Secretary Pat Gulick and Treasurer Nancy Charpentier, and appoint them as signers on all accounts held at Chase Bank, Kitsap Bank, and Pacific Premier Bank – Nancy Charpentier.

2. Recommendation to move 2022 audited Net Cash for each Cost Center from the Operations accounts to their respective Reserve Fund accounts:

$20,348 - General Operations Reserve Fund

$86,726 - Water Reserve Fund

$22,212 - Marina Reserve Fund

3. Recommendation to accept Nancy Charpentier's resignation as Chair and name Mark Kochendorfer Chair of the Finance Committee – Nancy Charpentier.

4. Recommendation to add Fayla Schwartz as a Member of the Finance Committee – Nancy Charpentier.

5. Recommendation to accept the 2023 Reserve Studies as submitted by Reserve Consultants LLC – Nancy Charpentier

6. Discuss proposed Environmental Committee motions regarding Cape George Rules and Regulations PP01 Livestock & Pets – Pat Gulick. See attached.

7. Water manager update – Bart Mooyman-Beck

8. Recommendation to change Cape George water use billing cycle to monthly billing – Bart Mooyman-Beck.

9. Discuss establishing a policy where all Cape George residents would provide contact information for use in community emergencies – Bart Mooyman-Beck

10. Discuss proposed Bylaw changes from 2019 – Marnie Levy. See attached.

11. Discuss having our members, who are professional artists, show and sell their artwork at the clubhouse one day a month for a percentage of the sales price – Marnie Levy.

12. Village Kiosk update – Nancy Charpentier

13. Waterfront Protection Committee – Marnie Levy

14. Ad Hoc Tech Committee update – Marnie Levy

15. Confidential: Requests to waive administrative and late fees – Marnie Levy. See attached.

E. Member Participation (Compliments, Issues, Concerns)

NOTICE: The President will ask members that have called into the Zoom Board Meeting to come forward with any questions, comments, or concerns. We encourage and wish to promote member participation with the following stipulations: Each member may speak once on any given topic until every member that wishes to speak has done so. Each member may have one rebuttal with a 2-minute time limit on the same topic. If another topic is raised the same procedure will follow. Note: The Board of Trustees will not hear or discuss owner violations or owner account issues. They must be addressed in a separate hearing.

F. Open Board Discussion

G. Announcements and Adjournment

Board of Trustees Meeting, via Zoom, Thursday, July 27, 3:00 pm.
Waterfront Festival, Saturday, August 12th
Board of Trustees Study Session, via Zoom, Monday, August 21, 3:00 pm
Board of Trustees Meeting, via Zoom, Thursday, August 24, 3:00 pm.